Office Manager
📍 Location: Prague (with occasional travel to our Brno and Bratislava offices)
📑 Reports to: CFO
📑Contract Type: Freelance (IČO)
Job Responsibilities
Office Management & Operations
- Responsible for the smooth operation of our Prague office, with occasional support for the Brno office as needed.
- Work closely with our Events Producer and Office Manager in Bratislava, ensuring process alignment and operational efficiency.
- Develop and optimize internal processes to ensure seamless office operations.
- Manage office budgets, procure equipment, and oversee suppliers.
- Ensure compliance with safety and hygiene regulations.
Administrative & Organizational Support
- Company correspondence (mail, courier services).
- Providing essential information to new contractors related to relocation (relocation guide).
- Organizing and recording minutes of management meetings.
- Maintaining, digitizing, and archiving supplier contracts.
- Communicating with partners (e.g., O2 Arena – corporate VIP program, banks, government offices).
- Tracking contractor benefits (e.g., team credits).
- Coordinating business travel and accommodation.
- Collaborating with People Operations to support onboarding and ensure a comfortable work environment for new contractors.
- Assisting the People Operations team in organizing team-building activities and company events.
Requirements
- Experience as an Office Manager or in a similar operational role.
- Excellent organizational and communication skills.
- Ability to lead a team and implement efficient processes.
- Proficiency in Czech and English.
- Experience with budgeting, procurement, and supplier contract management.
- Advanced knowledge of office tools (MS Office, Google Workspace, etc.).
- Willingness to travel to Brno and Bratislava as needed.
What We Offer
- A key role in a successful game development studio with an international reach.
- The opportunity to shape the operations of our Prague office and contribute to its development.
- A great work environment and a friendly team.
- Competitive salary and benefits package.